A school is built on the strength of its people.  

Great people make great schools.  People create culture.  

At Ivanhoe Grammar School, our people create a culture of belonging. A place where ideas are heard and supported. Where you are encouraged to try something new. A place to feel included and valued. Ivanhoe Grammar School is a values-driven, co-educational independent school with a commitment to fostering a community where students, teachers and professional services staff can continually become the best version of themselves. At Ivanhoe Grammar School, we are always looking for great people to join our team. We are always seeking people who are energetic, collaborative and courageous.  

Seeking an Academic Secretary – Senior Years Student Services 

We are seeking an Academic Secretary to join our Senior Years Student Services team and contribute to the smooth operation of Years 10–12 at Ivanhoe Grammar School.

Working closely with the Head of Senior Years and Deputy Head of Campus, this role provides high-quality administrative support to students, families, staff and Campus leadership. The position is responsible for coordinating a range of academic, operational and communication activities that support the delivery of the Senior Years program and the broader student experience.

This is a full-time, fixed-term, term-time only position commencing in August 2026 for a 12-month parental leave replacement. Where possible, the successful candidate may be invited to commence earlier to facilitate a handover and induction period.

What you will do

Reporting to the Deputy Head of Campus and Head of Senior Years, you will coordinate a broad range of administrative and organisational functions, ensuring the efficient day-to-day operation of the Senior Years Office at our Ridgeway Campus. You will be a central point of contact for students, families and staff, supporting academic administration, communications, events and key student processes.

In this role, you will: 

• Provide high-level administrative support to the Head of Senior Years and Deputy Head of Campus, including calendar management, communications, meeting coordination and the management of day-to-day priorities  
• Act as a key point of contact for students, families and staff, providing professional, responsive and confidential support across a broad range of Senior Years matters  
• Support student attendance, enrolment, examination and academic administration processes, including VCE examinations and the GAT  
• Coordinate significant Senior Years events and ceremonies, including Academic Assemblies, the Senior Years Formal, Social and Valedictory  
• Coordinate publications and communications, including the Valete, Ivanarian and School newsletters, ensuring content is accurate and delivered within agreed timelines  
• Maintain accurate records, documentation and communications while contributing to the effective operation of the Senior Years and broader administration team
• Provide replacement cover at Main Reception as required

Who you are  
You are a professional, approachable and highly organised administrator who enjoys supporting students, families and staff in a busy and dynamic school environment. 

You bring the following experience and skills: 

• Demonstrated experience in an administration, executive support, school administration or customer service role  
• Exceptional organisational and time management skills, with the ability to manage competing priorities and maintain a high level of accuracy  
• Strong written and verbal communication skills, with the ability to build positive relationships with students, families, staff and external stakeholders  
• Strong digital literacy, including experience using Microsoft 365 applications and the ability to confidently learn and utilise new systems and technologies  
• A current Working with Children Check and current First Aid qualifications, or the willingness to obtain and maintain these requirements  
• A demonstrated understanding of, and commitment to, child safety and wellbeing, including the ability to contribute to a child-safe culture and uphold the School's child safety policies and practices 

What we offer you  

• Join a welcoming and values-driven school community where people genuinely enjoy working together.  
• Enjoy a varied and rewarding role supporting students, families and school leaders.  
• Access ongoing professional learning and development opportunities.  
• Benefit from a generous above-Award salary, paid parental leave and confidential Employee Assistance Program (EAP) support.  
• Make use of outstanding staff facilities, including our award-winning café and the Ridgeway Sports and Aquatic Centre. 

Always seeking great people. Your move.  
 
Further information can be found on the Ivanhoe Grammar School website or by viewing the Position Description. 

For a confidential discussion about the role, please contact the People and Culture team via employment@ivanhoe.com.au.    

Applications close Thursday 25th June 2026.   

Please note that School holidays commence on Friday 19 June 2026. The recruitment process will continue during this period, and shortlisted applicants may be contacted and invited to interview during the school holiday break. 

Ivanhoe Grammar School is committed to providing a safe and inclusive environment where everyone is welcome to be themselves. We value student safety. All staff are required to adhere to the School’s policies and teachers are required to have a working knowledge and understanding of the Student Wellbeing Policy, the Health and Safety Policy, the Child Safety Code of Conduct and the Respectful Workplace Behaviour Policy.  All successful academic applications will be requested to complete a Summary Document of Relevant Work Experience, evidenced through the submission of Statements of Service.