A school is built on the strength of its people.

Great people make great schools. People create culture.

At Ivanhoe Grammar School, our people create a culture of belonging. A place where ideas are heard and supported. Where you are encouraged to try something new. A place to feel included and valued. Ivanhoe Grammar School is a values-driven, co-educational independent school with a commitment to fostering a community where students, teachers and professional services staff can continually become the best version of themselves. At Ivanhoe Grammar School, we are always looking for great people to join our team. We are always seeking people who are energetic, collaborative and courageous. 

Seeking a Personal Assistant to the Head of Buckley House

This is a unique opportunity to sit at the heart of our primary community—supporting campus leadership, coordinating daily operations, and contributing to the seamless experience of staff, students and families.

You’ll work closely with the Head of Campus and Deputy Head of Campus to manage both the Head of Buckley House and School events calendars, correspondence, staff logistics and event coordination. You’ll be trusted to keep things moving, connect the right people at the right time, and support a culture where everyone can thrive.

This is an ongoing full-time, term time position, commencing Term 4, 2025.

What you will do  

Supporting the Head of Campus and Deputy Head of Campus, you will work in close partnership with senior leaders across the School and play an active role in enabling high-quality teaching and learning through strong systems, communication and coordination.

In this role you will:

• Provide high-level executive support to the Head of Campus, including diary management, internal and external communications, preparation of briefings, and forward planning aligned with School priorities.
• Collaborate daily with the Deputy Head of Campus to lead operational logistics, including relief staffing, staff scheduling, and room allocations.
• Coordinate the delivery of campus events and daily activities, liaising with a broad range of stakeholders including music, sport, co-curricular and community engagement teams.
• Maintain and manage the Buckley House calendar, ensuring accuracy, alignment and visibility across cross-campus and local teams.
• Partner with teaching and professional services staff to support the smooth delivery of campus operations, working across administration, communication, student logistics and compliance.
• Oversee day-to-day activity within the Buckley House office, contributing to a professional, welcoming and well-functioning team environment.

Who you are 
You are collaborative, calm under pressure, and thrive in fast-paced environments where people and process come together.

You believe great administration supports great teaching—and that by enabling others, you make a lasting impact on the school community.

You bring:

• Demonstrated experience in a senior administrative or executive support role, ideally in a school or similarly complex setting.
• Outstanding communication skills and a high level of discretion, professionalism and attention to detail.
• Experience coordinating staffing or scheduling in a dynamic environment.
• Strong digital literacy and confidence using platforms such as Synergetic and SharePoint, or the ability to learn quickly.
• A current Working with Children Check and a commitment to child safety and inclusive practice. 

What we offer you 

• An impactful wellbeing role embedded in a thriving and values-driven educational community. 
• A collaborative, student-centred team culture where wellbeing is prioritised. 
• Opportunities for professional growth through the Ivanhoe Institute and school-led wellbeing programs. 
• Beautiful learning environments with access to state-of-the-art facilities, including onsite café and gym. 
• Salary packaging, discounted health insurance and school tuition discounts. 

Always seeking great people. Your move. 
Further information can be found by visiting the Ivanhoe Grammar School’s website – Careers - Ivanhoe Grammar School or by viewing the Position Description. 

For a confidential discussion please contact People and Culture via employment@ivanhoe.com.au.   

Applications close Sunday 24 August 2025 at 5.00pm.

Early applications are encouraged, as interviews may commence prior to this date.   

Ivanhoe Grammar School is committed to providing a safe and inclusive environment where everyone is welcome to be themselves. We value student safety. All staff are required to adhere to the School’s policies and teachers are required to have a working knowledge and understanding of the Student Wellbeing Policy, the Health and Safety Policy, the Child Safety Code of Conduct and the Respectful Workplace Behaviour Policy.  All successful academic applications will be requested to complete a Summary Document of Relevant Work Experience, evidenced through the submission of Statements of Service.